IQRA'A University Information Management System

Total Students

0

Across 2 Faculties

Academic Staff

0

Lecturers & Professors

Admin Staff

0

Administrative & Support

Total Staff

0

All staff combined

Academic Calendar

📅

0 activities planned

Active Students

0

Currently studying

Dropped Out

0

No longer enrolled

Pending Graduation

0

Coursework done, awaiting dissertation/completion

Inactive

0

Temporarily withdrawn

Suspended

0

Disciplinary suspension

Enrolment by Programme & Year

Faculty Distribution

—

Student Enrolment

Auto-generated student numbers · All programmes

—

📥 Bulk Upload (CSV)

All

Active

Dropped Out

Pending Graduation

Inactive

Suspended

Graduated

Student Register

	Student	Student No.	Programme	Year	Enrolment Stream	GPA	Status	Actions

Academic Records

Semester results, GPA history & progression

Overview

Marks Breakdown

GPA Analysis

Progression

Student	Programme	Year	Sem I GPA	Sem II GPA	Cumulative GPA	Standing

Medical Council of Malawi — Index Numbers

BSc Public Health students must be registered with the Medical Council and assigned an index number by Year 3, Semester 1

Reg. Number	Student Name	Year	Semester	MCM Index Number	Status	Action

Attendance Tracking

Lecture & tutorial attendance per unit

Attendance Register

Student	Present	Absent	Late	%	Status

Course Summary

At-Risk Students

Fees & Finance

Semester invoices, payments, receipts & student accounts — MK

Total Billed

MK 0

Collected

MK 0

Outstanding

MK 0

Library Fines

MK 0

Accounts Blocked

0

Invoices

Receipts

Library Fines

Blocked Accounts

Fee Invoices

Invoice #	Student	Fee Types	Total (MK)	Paid (MK)	Balance (MK)	Due Date	Status	Actions

Examination Timetable

Programme

Year

Level

Exam Session

Grid View

List View

Venue Allocation

Examination Attendance

Mark & track student presence in examination halls

Programme

Year

Level

Course

Student Attendance Register

Select a Programme and Year to load the attendance register. Use Level and Course to narrow further.

Attendance Summary

Absent Students

Exam Setup

Create and manage examination sessions with dates and configurations

Total Exams

0

Upcoming

0

In Progress

0

Completed

0

All Exams

Mid-Semester

End-Semester

Supplementary

Examination Register

Type	Programme	Courses	Start Date	End Date	Duration	Status	Results	Actions

Marks Entry

CA (10%) + Mid-Semester (30%) + End Semester (60%) = Average Grade

✏️ Manual Entry

📤 Upload CSV

📚 Historical Import

Academic Year

Programme

Year

Level

Course

Continuous Assessment

10%

Max 10 marks

Mid-Semester Exam

30%

Max 30 marks

End-Semester Exam

60%

Max 60 marks

Average Grade

100%

CA + Mid + End

Grade Sheet

Student Assign 1 (/5) Assign 2 (/5) CA Total (/10) Mid-Sem (30%) End-Sem (60%) Avg Grade Letter GPA Pts

Student No.	Name	CA	Mid-Sem	End-Sem	Total	Status
Upload a CSV to see preview

Historical Data Import

Bulk upload average grades for 2022–2025 academic years — one row per student per semester

Academic Year

Semester

Programme

Imported Grade Records

Student Name	Student No.	Academic Year	Sem	Course Code	Mark (/100)	Letter	GPA	Remark	Sem Average	Actions

📋 CSV Upload Format — Historical Grades

One row per student per semester. Columns 1–4 are fixed. Columns 5 onwards are course codes (max 8 courses). Enter only the average grade (0–100) for each course taken. Leave blank for courses not sat — only filled grades are imported.

      Student Number, Student Name, Academic Year, Semester, BLAW2201, CABC2202, FIAC2203, ABUS2204, BAIT2205, BAIE2206, BBHR2207, BBMK2208

      BAC/G/001/22, John Banda, 2022, 1, 65, 72, 58, 80, 55, 61, 74, 68

      BAC/G/002/22, Mary Phiri, 2022, 1, 70, 68,  , 75, 60,  , 82,

• Academic Year: use 2022, 2023, 2024 or 2025
• Course Codes: use column headers — the template auto-generates these from your registered courses
• Grades: enter the mark (0–100) per course. Leave blank if student did not sit that course
• Maximum: 8 course columns per upload (up to BBMK2208 in the example above)
• Semester Average: automatically computed as the mean of all filled course marks for that student and semester — this average drives the Letter Grade, GPA, and Remarks shown on the Result Slip and Transcript
• Student Number: must match exactly as registered in the system
• Course names are resolved from course codes in Result Slips and Transcripts

Transcripts

Official academic transcripts & result slips

Student Lookup

Published Results

Appeals

Academic Transcript

Filter then select a student

Select a student above to view their transcript

Human Resources

Academic, Administrative & Support Staff Register

📤 Upload Staff CSV

All Staff

Academic Staff

Admin Staff

Support Staff

All

Academic

Admin

Support

Active

Inactive

All Staff Register

Staff Member	Emp No.	Type	Department / Faculty	Designation	Status	Account	Actions

Leave Management

Staff leave applications · Approved by Head of Department then Human Resources Officer

On Leave Today

3

Pending Approval

5

Annual Leave Left

18

Avg days remaining

Leave This Month

8

Applications

Leave Applications

Staff	Leave Type	From	To	Days	Head of Department Approval	Human Resources Officer Approval	Status	Action

Leave Balance

Leave Calendar — March 2025

Payroll Management

Staff salaries, deductions, payslips & reports

Gross Payroll

MK 0

—

Net Payroll

MK 0

Headcount

0

Tax Deducted

MK 32k

Other Deductions

MK 12k

Payroll Register — March 2025

Staff	Grade	Basic Salary	Allowances	Gross	Tax	Net Pay	Slip

Payslip Preview

Click a staff member's payslip icon to preview

Courses

All programmes, courses & semester structure

📤 Upload CSV

Student Self-Service Portal

Students can view results, update personal records & download documents

Lecturer Portal

View enrolled students per course, upload assignments & coursework

Select Lecturer

Select Course / Unit

Enrolled Students

Coursework & Assignments

Mark Entry

Class Attendance

Enrolled

0

Attendance Avg

—%

Submissions

0

At Risk

0

Student	Student No.	Programme	Year	Attendance	CA Score	Assignment Status	Actions

Levels

Create and manage student levels — apply each level to one or more programmes and years

Total Levels

0

Active Period

—

Programmes

0

Students Assigned

0

All Levels

Level Name	Applies To (Programmes × Years)	Period	Courses	Students	Status	Actions

Library

Book catalogue, issue management & reconciliation

Total Books

0

Issued

0

Available

0

Overdue

0

Book Catalogue

Issued Books

Returns

Reconciliation

Title	Author(s)	ISBN	Category	Copies	Available	Status	Actions

Certificates & Student IDs

Generate, print and manage official documents

Certificates

Student IDs

Issued Documents

Certificate Generator

Certificate Type

Student

Academic Year

Date of Issue

Additional Notes

Certificate Preview

Select a student and type, then click Generate to preview

Staff ID Cards

Generate, print & issue staff identification cards

ID Generator

Issued IDs

Generate Staff ID

Generate For

Staff Member

Issue Date

Authorised By

ID Card Preview

Select a staff member and click Generate

Backup & System Updates

Data backups, restore points & system version management

Backups

Restore

System Updates

Last Backup

Today 06:00

Total Backups

4

Backup Size

24.7 MB

Auto Backup

Daily

Backup History

Backup File	Date & Time	Size	Type	Status	Actions

Analytics

Assets · Fees · Library · Examination — institutional intelligence at a glance

🏛 Assets

💰 Fees

📚 Library

📝 Examination

Loading…

Exam Release

Release approved examination results to students · Only released results appear on the Student Portal

Approved — Unreleased

0

Released

0

Withheld

0

Awaiting Approval

0

Exam Sessions — Release Control

Exam Session	Type	Programme	Approved By	Approved Date	Students	Release Status	Actions

Marks Approval

Review, approve or reject marks before release to students

Pending Approval

0

Approved

0

Rejected

0

Released

0

Pending

Approved

Rejected

All

Exam Session	Type	Course(s)	Programme	Submitted By	Submitted Date	Students	Actions

Reports

Select a report from the sidebar

Course Downloads

Assignments, notes and materials uploaded by lecturers

No materials available yet

Chart of Accounts

Full double-entry chart of accounts in Malawi Kwacha (MK)

Total Accounts

0

Assets

0

Liabilities

0

Income

0

Expenses

0

Accounts Register

Account No.	Account Name	Type	Sub-Type	Balance (MK)	Status	Actions

Financial Statements

Income statement, balance sheet & cash flow — Malawi Kwacha (MK)

Income Statement

Balance Sheet

Cash Flow

Trial Balance

Account No.	Account Name	Debit (MK)	Credit (MK)
TOTALS

System Admin

User management, access control & security

Total Users

0

Active

0

Suspended

0

Online Now

3

Students

Staff

Roles & Permissions

Designations

Audit Log

Maintenance Mode

Leave Limits

Name	Username	Student No.	Programme	Last Login	Status	Actions

Chatroom

Internal messaging with emoji support, file attachments & group chats

Select a conversation to start chatting

Faculties

Manage university faculties — create, edit, and delete

Overview

Programmes

Courses

Staff

Programmes

Manage faculties and academic programmes

Class Timetable

Manage classrooms, allocate 2-hour sessions & auto-generate timetables

Timetable View

Classrooms

Sessions

Filter by Programme

Filter by Year

Course Allocation

Allocate lecturers to courses, upload allocations & manage progressions

📤 Upload CSV

Lecturer Allocations

Student Progressions

Staff Workload

Accounts & Finance

Fee invoices, payments recording & financial statements

Invoices

Payments

Student Ledger

Financial Summary

Fee Invoices

Invoice #	Student	Description	Amount	Issued	Due	Status	Actions

System Setup & Configuration

Customise the system to your institution's needs

General

Appearance

Academic Config

Fee Settings

Academic Years

Nav Theme

Institution Information

University Name

Abbreviation / Code

Tagline / Motto

Physical Address

Phone

Email

Website

University Logo

IU

📁 Upload Logo

PNG, JPG or SVG · Max 2MB

Official Signatures

Registrar Signature

No signature uploaded

✍️ Upload Registrar Signature

PNG with transparent background recommended

Vice Chancellor Signature

No signature uploaded

✍️ Upload VC Signature

PNG with transparent background recommended

Academic Year Settings

Current Academic Year

Current Semester

Sem I Start

Sem I End

Open Distance Learning

Live sessions, class discussions, chat, documents & whiteboard sharing

Live Sessions

Discussions

Class Chat

Documents

Whiteboard

Active Sessions

0

Scheduled Today

3

Total Sessions

0

Online Students

0

📋 System Activity Log

Full audit trail of all user actions across the system

Total Entries

0

Today

0

Active Users

0

Last Action

—

Audit Trail

#	User	Action	Module	Timestamp	IP Address

Notice Board

Official communications from the Registrar — targeted to Staff, Students, or All

Audience

Status